2 YR ORDINARY DIPLOMA IN COMPUTERIZED SECRETARIAL STUDIES

Course Duration: 2 Years (4 semesters, including holidays and attachment)
Course Fee: 30,000 Kenyan Shillings per semester (each semester takes 3 months)

weekly commitment : minimum  of 2 hours per day
Course Overview:
This diploma program provides comprehensive training in computerized secretarial practices, including office management, document processing, and communication skills. It prepares students for administrative roles in various organizational settings.

Year 1

Semester 1: Foundations of Secretarial Studies

• Week 1-2: Introduction to Secretarial Studies
  • Role and Responsibilities of a Secretary
  • Overview of Modern Office Environments
  • Professionalism and Ethics in the Workplace
• Week 3-6: Office Management and Procedures
  • Office Organization and Management
  • Filing Systems and Document Management
  • Office Equipment and Technology
• Week 7-10: Business Communication
  • Effective Communication Skills
  • Writing Business Correspondence (Letters, Memos, Emails)
  • Telephone Etiquette and Customer Service
• Week 11-14: Computer Applications for Secretaries
  • Introduction to Office Software (Microsoft Office Suite)
  • Word Processing (Microsoft Word)
  • Spreadsheet Management (Microsoft Excel)
  • Presentation Software (Microsoft PowerPoint)
• Week 15-16: Semester Review and Assessment
  • Review of Key Concepts
  • Practice Projects
  • Mid-Semester Exam

Semester 2: Advanced Secretarial Skills

• Week 1-4: Advanced Document Processing
  • Creating and Formatting Complex Documents
  • Using Templates and Styles
  • Document Proofreading and Editing
• Week 5-8: Office Accounting and Bookkeeping
  • Basics of Office Accounting
  • Managing Office Budgets and Expenses
  • Introduction to Accounting Software
• Week 9-12: Meeting and Event Management
  • Organizing and Scheduling Meetings
  • Preparing Agendas and Minutes
  • Managing Office Events and Conferences
• Week 13-14: Records and Information Management
  • Records Management Systems
  • Data Entry and Database Management
  • Information Retrieval and Security
• Week 15-16: Semester Review and Assessment
  • Review of Key Concepts
  • Practice Projects
  • End-of-Semester Exam

Year 2

Semester 3: Specialized Secretarial Practices

• Week 1-4: Office Procedures and Administration
  • Advanced Office Procedures
  • Administrative Support Functions
  • Managing Office Supplies and Inventory
• Week 5-8: Digital and Online Communication
  • Managing Digital Communication Channels (Email, Social Media)
  • Using Collaboration Tools (Slack, Microsoft Teams)
  • Cybersecurity and Online Privacy
• Week 9-12: Legal and Business Documentation
  • Understanding Legal Documents
  • Preparing Contracts and Agreements
  • Compliance and Regulatory Issues
• Week 13-14: Project Management Basics
  • Introduction to Project Management Principles
  • Using Project Management Software
  • Planning and Executing Office Projects
• Week 15-16: Semester Review and Assessment
  • Review of Key Concepts
  • Practice Projects
  • Mid-Semester Exam

Semester 4: Capstone Project and Industry Attachment

• Week 1-4: Capstone Project
  • Designing and Implementing a Comprehensive Office System
  • Project Planning, Execution, and Evaluation
  • Presentation and Documentation
• Week 5-8: Industry Attachment
  • Practical Experience in a Secretarial Role
  • Application of Skills in Real-World Settings
  • Industry Best Practices and Networking
• Week 9-12: Professional Development
  • Career Pathways in Secretarial Studies
  • Building a Professional Portfolio
  • Job Search Strategies and Interview Preparation
• Week 13-16: Course Review and Final Assessment
  • Comprehensive Course Review
  • Practice Projects
  • Final Exam

Certification
Upon successful completion of the course, students will receive an "Ordinary Diploma in Computerized Secretarial Studies," recognizing their proficiency in office management, secretarial tasks, and computerized document processing. This qualification prepares them for administrative and secretarial positions in various organizations.